Office Administrator-Executive Support

Office Administrator-Executive Support


Adecco HR is the global leader in HR services, certified in Greece with ISO 9001:2015 in the fields of search and selection services and temporary placement. Adecco is currently seeking on behalf of its client, an oil and gas company, to cover the following position based in Marousi: 
Office Administrator-Executive Support
Job Description 
Ensure the proper and effective operation of the Company’s offices, offer administrative support to the Managing Director and the Company executives, and be involved in the coordination of the Company’s various administrative projects
Main Responsibilities
 
•Provide Administrative support to the Managing Director of the Company 
•Operate the call center and correspondence (e-mails, letters, packages, etc.) 
•Support visitors 
•Offer secretarial office support 
•Ensure the smooth operation of the offices incl. managing stationery and other office supplies 
•Coordinate external suppliers for the proper maintenance and operation of offices 
•Manage office utilities 
•Prepare reports and presentations 
•Organize meetings (send invitations, draft agendas, print necessary material, meeting rooms, etc.) with internal and external participants 
•Participate in meetings and draft minutes 
•Update mailing lists for Company stakeholders (state officials, clients, market players, service providers, media, etc.) 
•Administer Company’s correspondence with external stakeholders 
•Create and maintain document filing, incl. contracts, issue and maintain protocol number registry 
•Send and receive invoices, contracts, and other business documents 
•Organize and manage business travel for all Company workforce (agendas, travel arrangements, appointments, etc.) 
•Manage daily expenses cash reserves (purchases, courier payments, etc.) 
•Manage corporate hospitality 
•Support and work closely with all departments across the organization
Desired Candidate Profile 
•Experience of minimum 3 years in relevant positions 
•Experience in corporate procedures and administration 
•Proficiency in Microsoft Office programs (MS Word, MS Outlook, MS Power Point, MS Excel) 
•Fluency in English and Greek (verbal and written) and good writing skills 
•A University degree in Marketing, Communication, Business Administration, or other relevant fields will be considered accordingly
The Company Offers
•Competitive remuneration package
•Additional benefits:  medical insurance